Job Title: Administrative Assistant

Our Company

M&J is a leading small business professional engineering services firm with offices throughout the Eastern Seaboard and over 300 professionals nationwide. What sets us apart from our competitors is our people.  At M&J, we seek out exceptional talent and strive to deliver the highest quality of services to our clients.  Whether you are an experienced professional or a new graduate, you will have the chance to collaborate with the best and brightest minds, and work on innovative and complex projects at the forefront of our industry.

Our Mid-Atlantic Regional Office

M&J’s Mid-Atlantic Regional Office based in Arlington, VA is committed to technical excellence and customer satisfaction in each of the sectors we serve - Federal, International, State and Technology (FIST).

M&J is hiring! Our focus is meeting the continued need for transformational infrastructure renewal in our local communities throughout the Mid-Atlantic Region and internationally. We continue to expand our Arlington, VA and international presence with various opportunities in engineering and construction services. We also invite those who have served in our military to consider M&J when transitioning, as we strongly value the qualities of loyalty, discipline, commitment to excellence, teamwork, integrity, problem solving, caring, and entrepreneurship.

Job Description
M&J is currently seeking an Administrative Assistant to support our work overseeing the construction of a new federal agency building in Maryland. The successful candidate will perform duties and tasks in a professional manner and assist with coordinating communication between the client and all relevant stakeholders.

Responsibilities

• Answers incoming phone calls and respond to emails in a professional way and greets visitors at the office entrance
• Assists with coordinating communication between USACE and stakeholders.
• Executes clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks as requested.
• Assists with the preparation of documents for change orders.
• Coordinates meeting logistics and deliverables such as handouts, ensuring they are organized and distributed.
• Processes invoices, maintains organized record, and reviews general documents for pertinent information and coordination with finance.

Required Skills & Experience

• Education: Associate’s or Bachelor’s degree in business administration or related field preferred
• Experience: 2+ years of experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with office management software (e.g., SAP, QuickBooks)
• Communication Skills: Excellent verbal and written communication
• Organizational Skills: Strong time management, multitasking, and problem-solving abilities
• Interpersonal Skills: Ability to work collaboratively with staff, clients, and vendors
• Attention to Detail: High level of accuracy in work, including data entry and document management
• Confidentiality: Ability to handle sensitive information discreetly
• Customer Service: Professional and courteous demeanor in client interactions
• Flexibility: Ability to adapt to changing priorities and responsibilities
• Project Management: Experience with coordinating office activities and managing smaller projects or events is a plus